Board Roles and Responsibilities

All elected officers other than the president-elect are invited to gain apprenticeship experience in their new roles by participating in board meetings during the 4thquarter of each calendar year. The president-elect plays an active role during the year prior to assuming the role of President, effective as of the election date (not the calendar year).

All positions below are responsible for submitting reports/information to the Board and attending meetings, including the membership meetings. In addition, there are responsibilities specific to each board position. Each elected board member acts as the Chairperson for a standing functional committee. The membership may elect Co-Vice Presidents to the larger standing committees.

The additional specific responsibilities of each officer are described below.

President:

• Presides at Board Meetings
• Presides over all ASTD functions and conducts the annual general business meeting
• Organizes retreats for the Board each year
• Coordinates and communicates with other committee VP’s as necessary.

President-elect:

• Submits necessary documentation for National awards (CORE and MAP)
• Participates in monthly meetings of the board
• Presides over all ASTD functions in the President’s absence
• Oversees administrative functions for the chapter
• Coordinates Scholarship Program
• Rises to the role of President after serving as President-elect
• Coordinates and communicates with other committee VP’s as necessary.

VP Finance:

• Reconciles and maintains operating accounts in good order
• Supervises financial reporting
• Approves and pays expenses
• Prepares budget
• Reports regularly at Board Meetings
• Coordinates and communicates with other committee VP’s as necessary.

VP Communications:

• Publishes the membership newsletter
• Edits articles and advertising submitted and has authority to accept or decline submitted material
• Coordinates and communicates with other committee VP’s as necessary.

VP Member Services/Membership:

• Recruits and welcomes new members to the organization
• Conducts membership orientations prior to the general membership meetings
• Submits new member information to the VP of communications for publication
• Maintains knowledge of membership eligibility requirements and membership levels of the local chapter as well as National organization
• Implements membership campaign drives
• Coordinates volunteer placement into respective committees
• Conducts follow-up interview of members whose memberships have expired
• Coordinates annual volunteer recognition event with Programs VP
• Coordinates and communicates with other committee VP’s as necessary.

VP Community Growth:

• Coordinates all Special Interest Groups (SIG) and Community Training Networks (CTN) events and maintains relationships with group leaders.
• Maintains a calendar of CTN group events and publishes this information in various communications and on the website
• Communicates directly with SIG and CTN group members
• Maintains a calendar of SIG group events and publishes this information in various communications and on the website
• Coordinates and communicates with other committee VP’s as necessary.

VP Marketing:

• Maintains a public relation profile for the organization within the community
• Coordinates marketing campaigns as necessary for other committees after collaborating about the overall strategy prior to implementation
• Forms alliances with other organizations or groups where there is a mutual benefit
• Communicates chapter initiatives and activities to entities outside of ASTD Houston Chapter
• Coordinates and communicates with other committee VP’s as necessary.

VP Programs:

• Organizes marquis events
• Obtains speaker commitments and coordinates speakers’ needs with the Chapter administrator
• Attends membership meetings, introduces speakers and coordinates all details for each program
• Updates website with meeting information and coordinates with Communication VP for publication in newsletter and other communications
• Plans marketing campaigns for programs and collaborates with Marketing
• Coordinates and communicates with other committee VP’s as necessary.

VP Professional Development:

• Organizes seminars and professional development events including:
  • Certificate Programs such as University of Houston’s Partnership, HPI or other ASTD Certifications
  • Trainer Basics Programs
  • Workshops/Seminars
  • CPLP
• Plans marketing campaigns for programs and collaborates with Marketing
• Coordinates information and communicates with VP’s Marketing and Communications
• Operates each professional development event as a revenue generating program for the Chapter
• Coordinates and communicates with other committee VP’s as necessary.

Past President:

• Acts as Chairperson for the nominating committee each year
• Acts as Chairperson or project administrator as necessary or by request of the President
• Provides chapter history and continuity for the board members
• Advises on matters of Chapter administration
• Coordinates and communicates with other committee VP’s as necessary.

VP Technology: